Guide for Authors

Submission of Manuscripts:

All manuscripts must be submitted online through the website First-time users will have to register at this site. Registration is free but mandatory. Registered authors can keep track of their articles after logging into the site using their username and password. Authors do not have to pay for submission.

The submitted manuscripts that are not as per the “Instructions to Authors” would be returned to the authors for technical correction, before they undergo editorial/peer review.

The Editorial Process:

A manuscript will be reviewed for possible publication with the understanding that it is being submitted to Journal of the Egyptian Veterinary Medical Association alone at that point in time and has not been published anywhere, simultaneously submitted, or already accepted for publication elsewhere. The journal expects that authors would authorize one of them to correspond with the Journal for all matters related to the manuscript. All manuscripts received are duly acknowledged. On submission, editors review all submitted manuscripts initially for suitability for formal review. Manuscripts with insufficient originality, serious scientific or technical flaws, or lack of a significant message are rejected before proceeding for formal peer-review. Manuscripts that are unlikely to be of interest to Journal of the Egyptian Veterinary Medical Association readers are also liable to be rejected at this stage itself.

Authors are responsible for the validity and originality of data, figures and tables contained within manuscripts. Studies should comply with the international guidelines and animal welfare laws of the country where the work was carried out. The journal will reject any manuscript where animals/birds have been subjected to unnecessary pain or distress.

Submitted manuscripts will undergo a Similarity Index check using iThenticate®. Similarity Index of more than 20% necessitates manuscript rejection without peer review.

Manuscripts that are found suitable for publication in the Journal of the Egyptian Veterinary Medical Association are sent to two or more expert reviewers. During submission, the contributor is requested to provide names of three qualified reviewers who have had experience in the subject of the submitted manuscript, but this is not mandatory. The reviewers should not be affiliated with the same institutes as the contributor/s. However, the selection of these reviewers is at the sole discretion of the editor. The journal follows a double-blind review process, wherein the reviewers and authors are unaware of each other’s identity. The comments and suggestions (acceptance/ rejection/ amendments in manuscript) received from reviewers are conveyed to the corresponding author. If required, the author is requested to provide a point by point response to reviewers’ comments and submit a revised version of the manuscript. This process is repeated till reviewers and editors are satisfied with the manuscript.

Manuscripts accepted for publication are copy edited for grammar, punctuation, print style, and format. Page proofs are sent to the corresponding author. The corresponding author is expected to return the corrected proofs within seven days. It may not be possible to incorporate corrections received after that period. The whole process of submission of the manuscript to final decision and sending and receiving proofs is completed online. To achieve faster and greater dissemination of knowledge and information, the journal publishes articles online as "Articles in Press" immediately on acceptance.

Article Structure and Content:

The original research article should include the following: Title page, Abstract, Introduction, Materials and methods, Results, Discussion, Conclusion, and Acknowledgments. The text must not exceed 4500 words including up to 40 recent references and 12 figures/tables.

Review articles should include an introduction, text with appropriate headings, and a conclusion section. Review articles must not exceed 7000 words including references and be supported with the original published research. Short communication and case report must not exceed 2500 words including up to 20 references and 6 figures/tables

Title page: The title page should include:

  • Article type (original full-length article, review article, short communication, case report or editorial) which should be clearly indicated on top left corner of the title page.
  • A concise and informative title
  • The name(s) of the author(s): Each author should be identified using a superscript number and the corresponding author should be identified with an asterisk.
  • The affiliation(s) and address(es) of the author(s)
  • The e-mail address, telephone and fax numbers of the corresponding author

Abstract: An abstract is required for all submissions. The Abstract should summarize the content of the manuscript and should outline the main conclusions. The Abstract should be non-structural abstract (without headings) not exceeding 300 words in length.

Keywords: Following the Abstract, 6 key words describing the scientific context of the work must be listed.

Introduction: This section offers background information and a statement of the hypothesis. An introduction usually describes the theoretical background, indicates why the work is important, states a specific research question, and proposes a specific hypothesis to be tested in a specific context.

Materials and methods: The methods section explains exactly how the authors performed the experiment. It describes both specific techniques and the overall experimental strategy used by the scientists. If in vivo evaluations are being reported, a statement of Human and/or Animal Rights is mandatory.

Results: The Results section presents the data collected during experimentation. It presents an objective view of the results using appropriate statistical analysis. The clear reporting of experimental reciprocation rates when presenting results is mandatory. Every article that contains statistical testing should clearly identify the name of the statistical evaluation, the “n” for each statistical analysis, the comparisons of interest, a justification for the use of that test, the alpha level for all tests, whether the evaluations were one-tailed or two-tailed, and the actual P value for each test (not merely "significant" or "P < 0.5").

Discussion: The Discussion section explains the authors interpretation of their data and how they connect it to other published works in the field. Authors must use the discussion to describe what their work suggests and how it relates to other studies. In this section, authors can anticipate and address any possible objections to their work. The discussion section is also a place where authors can suggest areas of improvement for future research.

Conclusions: The Conclusion should summarize the fundamental findings of the work in relation to the tested hypothesis and impact to the field of study. Specifically, the authors are required to frame their work as to the wider impact in the field of materials in medicine and provide a critical assessment of the clinical potential of their work.

Acknowledgments: Acknowledgment should comprise funding information pertinent to the performed work, any clarification regarding conflicts of interest of the authors, an optional note describing the roles or responsibilities of the supporting staff to the work.

Author’s contribution: Author’s contribution should be declared before references section. The Journal and Publisher assume all authors agreed with the content and that all gave explicit consent to submit and that they obtained consent from the responsible authorities at the institute/organization where the work has been carried out, before the work is submitted.

Authorship credit should be based only on substantial contributions to each of the three components mentioned below:

  • Concept and design of study or acquisition of data or analysis and interpretation of data.
  • Drafting the article or revising it critically for important intellectual content.
  • Final approval of the version to be published.

Participation solely in the acquisition of funding or the collection of data does not justify authorship. General supervision of the research group is not sufficient for authorship. Each contributor should have participated sufficiently in the work to take public responsibility for appropriate portions of the content of the manuscript. The order of naming the contributors should be based on the relative contribution of the contributor towards the study and writing the manuscript. Once submitted the order cannot be changed without written consent of all the contributors.

Contributors should provide a description of contributions made by each of them towards the manuscript. Description should be divided in following categories, as applicable: concept, design, definition of intellectual content, literature search, clinical studies, experimental studies, data acquisition, data analysis, statistical analysis, manuscript preparation, manuscript editing and manuscript review. Authors' contributions will be printed along with the article.

Compliance with ethical standards

To ensure objectivity and transparency in research and to ensure that accepted principles of ethical and professional conduct have been followed, authors should include information regarding sources of funding, potential conflicts of interest (financial or non-financial), informed consent if the research involved human participants, and an ethical statement on welfare of animals if the research involving animals.

Authors should include the following statements (if applicable) in a separate section entitled “Compliance with Ethical Standards” when submitting a paper:

  • Disclosure of potential conflicts of interest
  • Research involving Human Participants and/or Animals
  • Informed consent

The corresponding author should be prepared to collect documentation of compliance with ethical standards and send if requested during peer review or after publication.

The Editors reserve the right to reject manuscripts that do not comply with the above-mentioned guidelines. The author will be held responsible for false statements or failure to fulfill the above-mentioned guidelines.

The journal will not consider any paper which is ethically unacceptable. A statement on ethics committee permission and ethical practices (number) must be included in all research articles under the ‘Materials and methods’ section. The Ethics committee approval statement and approval number/study protocol number should be submitted

Funding statement: All funding bodies must be disclosed

Conflict of interest: All authors are requested to disclose any actual or potential conflict of interest including any financial, personal or other relationships with other people or organizations within three years of beginning the submitted work that could inappropriately influence, or be perceived to influence, their work.

References: Up to 40 peer-reviewed references are allowed for original research article and 20 for case reports and short communications.

Tables and figures: Tables and figures should be numbered in consecutive order and included at the end of the text. Upon acceptance, Figure files will be requested from authors in the form of high-quality JPEG files with at least 300 DPI for colored figures and 600 DPI for line drawing figures.

Text Formatting

Main text

Manuscripts should be submitted in Word. Manuscripts should be written in U.S. English and submitted as a single MS Word File (docx or doc format.

  • Text should be double spaced on A4 size paper with "1" margin on both sides.
  • Use a normal, plain font (14-point Times Roman) for text.
  • Use italics for emphasis.
  • Use the automatic page numbering function to number the pages on the top centre of the page.
  • Use continuous line numbering.
  • Do not use field functions.
  • Use tab stops or other commands for indents, not the space bar.
  • Use the table function, not spreadsheets, to make tables.
  • Use the equation editor or MathType for equation..


Please use no more than three levels of displayed headings.

Symbols and abbreviations:

Systems Internationals Symbols should be used. The scientific abbreviation must be defined at first mention and used consistently thereafter. Such abbreviations that are unavoidable in the abstract must be defined at their first mention there. Ensure consistency of abbreviations throughout the article.

Math formulae:

Present simple formulae in the line of normal text where possible and use the solidus (/) instead of a horizontal line for small fractional terms, e.g., X/Y. In principle, variables are to be presented in italics. Powers of e are often more conveniently denoted by exp. Number consecutively any equations that have to be displayed separately from the text (if referred to explicitly in the text).

In chemical formulae, the valence of ions should be given as, e.g. Ca2+, not as Ca++. Isotope numbers should precede the symbols e.g.18O. The repeated use of chemical formulae in the text is to be avoided where reasonably possible; instead, the name of the compound should be given in full. Exceptions may be made in the case of a very long name occurring very frequently or in the case of a compound being described as the end product of a gravimetric determination (e.g. phosphate as P2O5).


Citation in text:

Please ensure that every reference cited in the text is also present in the reference list (and vice versa). Unpublished results and personal communications are not recommended in the reference list. The citation of a reference as 'in press' implies that the item has been accepted for publication. At least 30% of references should be published during the last five years. Only studies closely related to the author’s work could be included. Citing references to monographs, proceedings or thesis should be avoided due to limited availability. References should be written on Vancouver style.

Web references:

As a minimum, the full URL should be given, and the date when the reference was last accessed. Any further information, if known (DOI, author names, dates, reference to a source publication, etc.), should also be given.

Reference Style:

All references should be written on Vancouver style.  For examples:

Material type

In-text citation

Reference list entry

 Journal articles with 1-6 authors






1. Drummond PD. Triggers of motion sickness in migraine sufferers. Headache. 2005; 45(6):653-6.

 2. Abu-Seida AM, Al-Abbadi OS. Recent advances in the management of foreign body syndrome in cattle and buffaloes: A Review. Pak Vet J. 2016; 36(4): 385-93.

 3. Abada HM, Hashem AA, Abu‑Seida AM, Nagy MM. The effect of changing apical foramen diameter on regenerative potential of mature teeth with necrotic pulp and apical periodontitis. Clin Oral Invest. 2022; 26:1843-53

Journal articles with more than six authors



4. Saleh R, Nagi SM, Khallaf ME, Abd El-Alim SH, Zaazou MH, Abu-Seida AM, et al. In-Vivo assessment of dentin bridge formation after using MTA and experimental propolis paste as direct pulp capping material. Res J Pharmaceu Biol Chem Sci. 2016; 7(4):1244-50.

Journal article with no author



5. 21st-century heart solution may have a sting in the tail. BMJ. 2002; 325(7537):184.

Journal article with an  organization as authors



6. Diabetes Prevention Program Research Group. Hypertension, insulin, and proinsulin in participants with impaired glucose tolerance. Hypertension. 2002; 40(5):679-86.

Chapter or article in edited book


7. Meltzer PS, Kallioniemi A, Trent JM. Chromosome alterations in human solid tumors. In: Vogelstein B, Kinzler KW, editors. The genetic basis of human cancer. New York: McGraw-Hill; 2002. p. 93-113.

Book with single author        


8. Hoppert M. Microscopic techniques in biotechnology. Weinheim (Germany): Wiley-VCH; 2003. p. 12-9

Book with two or more authors or editors       



9. Gilstrap LC, Cunningham FG, Van Dorsten JP, editors. Operative obstetrics. 2nd ed. New York: McGraw-Hill; 2002.p. 25-9


  • Tables should be self-explanatory and should not duplicate textual material.
  • Tables should be submitted in word format only.
  • Tables with more than 10 columns and 25 rows are not acceptable.
  • Number tables, in Arabic numerals, consecutively in the order of their first citation in the text and supply a brief title for each.
  • Place explanatory matter in footnotes, not in the heading.
  • Explain in footnotes all non-standard abbreviations that are used in each table.
  • Obtain permission for all fully borrowed, adapted, and modified tables and provide a credit line in the footnote.
  • Tables with their legends should be provided at the end of the text after the references. The tables along with their number should be cited at the relevant place in the text


  • Upload the images in JPEG format. The file size should be within 4 MB in size while uploading.
  • Bad images will not be accepted.
  • Figures should be numbered consecutively using Arabic numerals according to the order in which they have been first cited in the text.
  • Labels, numbers, and symbols should be clear and of uniform size. The lettering for figures should be large enough to be legible after reduction to fit the width of a printed column.
  • Symbols, arrows, or letters used in photomicrographs should contrast with the background and should be marked neatly with transfer type or by tissue overlay and not by pen.
  • Titles and detailed explanations belong in the legends for illustrations not on the illustrations themselves.
  • When graphs, scatter-grams or histograms are submitted the numerical data on which they are based should also be supplied.
  • The photographs and figures should be trimmed to remove all the unwanted areas.
  • If photographs of individuals are used, their pictures must be accompanied by written permission to use the photograph.
  • If a figure has been published elsewhere, acknowledge the original source and submit written permission from the copyright holder to reproduce the material. A credit line should appear in the legend for such figures.
  • Each figure should have a concise caption describing accurately what the figure depicts. Include the captions in the text file of the manuscript, not in the figure file.
  • When symbols, arrows, numbers, or letters are used to identify parts of the illustrations, identify and explain each one in the legend. Explain the internal scale (magnification) and identify the method of staining in photomicrographs.
  • Final figures for print production: Send sharp, glossy, un-mounted, colour photographic prints, with height of 4 inches and width of 6 inches at the time of submitting the revised manuscript. Print outs of digital photographs are not acceptable. If digital images are the only source of images, ensure that the image has minimum resolution of 300 dpi or 1800 x 1600 pixels in TIFF format.
  • The Journal reserves the right to crop, rotate, reduce, or enlarge the photographs to an acceptable size.
  • Figures should be submitted within the body of the text. Figures must not be embedded in the manuscript text but arranged at the end of the text.
  • Only if the file size of the manuscript causes problems in uploading it, the large figures should be submitted separately from the text.
  • Upon acceptance, Figures should be provided as electronic files in JPEG format (at least 300 dpi). Legends should be typed separately from the figures/graphs and Arabic numbered.
  • Name your figure files with "Fig." and the figure number, e.g., Fig. 1.
  • Figure parts should be denoted by lowercase letters (a, b, c, etc.).

Ethical Responsibilities of Authors

Authors should refrain from misrepresenting research results which could damage the professionalism of scientific authorship. Maintaining integrity of the research and its presentation is helped by following the rules of good scientific practice, which include:

  • The manuscript should not be submitted to more than one journal for simultaneous consideration.
  • The submitted work should be original and should not have been published elsewhere in any form or language (partially or in full), unless the work concerns an expansion of previous work. (Please provide transparency on the re-use of material to avoid the concerns about text-recycling (‘self-plagiarism’).
  • A single study should not be split up into several parts to increase the quantity of submissions and submitted to various journals or to one journal over time.
  • Concurrent or secondary publication is sometimes justifiable, provided certain conditions are met. Examples include: translations or a manuscript that is intended for a different group of readers.
  • Results should be presented clearly, honestly, and without fabrication, falsification or inappropriate data manipulation (including image based manipulation). Authors should adhere to discipline-specific rules for acquiring, selecting and processing data.
  • No data, text, or theories by others are presented as if they were the author’s own (‘plagiarism’). Proper acknowledgements to other works must be given (this includes material that is closely copied (near verbatim), summarized and/or paraphrased), quotation marks (to indicate words taken from another source) are used for verbatim copying of material, and permissions secured for material that is copyrighted.

Important note: the journal use software to screen for plagiarism.

  • Authors are strongly advised to ensure the author group, the corresponding author, and the orders of authors are all correct at submission. Adding and/or deleting authors during the revision stages is generally not permitted, but in some cases may be warranted. Reasons for changes in authorship should be explained in detail. Please note that changes to authorship cannot be made after acceptance of a manuscript.

Sending a Revised Manuscript:

The revised version of the manuscript should be submitted online in a manner similar to that used for submission of the manuscript for the first time. When submitting a revised manuscript, contributors are requested to include, the ‘referees’ remarks along with point to point clarification at the beginning in the revised file itself. In addition, they are expected to mark the changes as underlined or colored text in the article.

After Acceptance:

Upon acceptance, your article will be exported to Production to undergo typesetting. Once typesetting is complete, you will receive a link asking you to confirm your affiliation as well as arrange rights and payment of any associated publication cost. Once you have completed this, your article will be processed, and you will receive the proofs.

Article Processing Charges (APCs):

Egyptian authors of accepted manuscript will have to pay APCs LE 500 upon acceptance of their manuscript. This amount can be paid as cash or through bank draft in favor of “Egyptian Veterinary Medical Association". Account no:  1010001000002142 - Bank: Misr

Foreign Author(s) of manuscripts originating outside Egypt have to pay US$ 50 as APCs through bank draft in favor of “Egyptian Veterinary Medical Association" upon acceptance of their article. Account no:  101012000023413 - Bank: Misr

Galley Proofs:

Upon satisfactory revision and acceptance, the manuscripts are typeset. Proofs will be sent to authors for correction via e-mail, which should be returned within 7 days.

The purpose of the proof is to check for typesetting or conversion errors and the completeness and accuracy of the text, tables and figures. Substantial changes in content, e.g., new results, corrected values, title and authorship, are not allowed without the approval of the Editor. Only minor corrections at this stage are possible.


Reprints will not be provided. A web link will be provided to access the published manuscript.